Fee Regulation:
1. Introduction :
HCC Kenya is highly recognized certification body and already accredited by several accreditation/approval body such as Emirates International Accreditation Center (EIAC), Saudi Food and Drug Authority (SFDA) and SASO - Saudi Standards, Metrology and Quality Organization. The recognition allows HCC Kenya to broaden its certification services through many companies around Kenya and Afrique. To provide a brief explanation how the costumers of HCC Kenya will deal with the certification cost, HCC Kenya creates this fee regulation procedure
2. Purpose :
This document is created to describe Fee Regulation of HCC Kenya. This description is expected can make the certification processes and procedures as transparent as possible. Therefore, to start the certification process, it is important to deal with several components mentioned below by HCC Kenya to decide an estimated certification price.3. Price component of HCC KENYA :
Components
Cost
- Administration fee
- Local/International process of certification
500 to 1,500 $
-Site and size of the company
-Category of scope
-Number of certified products / -Risk of the company
1,000 to 3,000 $
- Location
Depending on the travel distance
- Extension of certified products raw material/screening products
- Annex separation
500 to 1,000 $
- Inspection fee
50 to 200 $
3.1. Location (Traveling cost)
Each client has different manufacturing location. The distance is counted according to the location of HCC Kenya location.
There are many customers located outside of Kenya; however, it does not mean that the price would be much higher. Other several components would affect the charged fee. Therefore, the location is considered as one of the factors affecting the fee due to HCC Kenya spending on transport to reach the company, accommodation, days of audit, and auditor fee.
The accessible location from the client in Kenya much easier rather than the client located in Lithuania, as an example. Then it will increase the traveling cost and other mentioned component above.
3.2. Site & size of the company
Some companies have more than one manufacturer or production sites. If this is the case, it means that there will be the need to spend more time on carrying out the audit. This also applies if the company has much bigger size, usually multinational/international companies.
3.3. Inspection fee
HCC Kenya can have a highly risk company which usually needs further inspection. The inspection is needed to monitor the company to make sure they still apply halal procedure after the certification process.
4. Inspection fee
HCC EAST AFRICAN HALAL CONFIRMATION CENTER LIMITED can have a highly risk company which usually needs further inspection. The inspection is needed to monitor the company to make sure they still apply halal procedure after the certification process.
3.4. Number of certified product/raw material/screening products
After the applicant sends the source screening and application form, HCC Kenya will review and screen the products and raw materials. Generally, the applicant is asked to forward the specification of raw materials, flowchart (if it is needed), and Halal certificate of raw materials.
3.5. Risk of the company
There are low risk, medium risk and high risk of companies. High risk company would normally take much more effort and time to review and to audit. It has animal/pork raw materials or it has alcoholic products in the company. The complexity of the company might affect the certification process.
3.6. Local/International process of certification
For the certified products within the country, the complexity is less than an export product; especially to export the product to Gulf country. The company usually needs a special letter/support for specific country when they intend to send their products. This letter of support will be provided by HCC Kenya.
3.7. Administration fee
Other administrative work has to be done by administration assistant; therefore, there will be a specific fee for this activity. Administration work is a part of internal process. The specific fee shall be made for their activity to support the cost from the beginning until the issuance of the certificate.
3.8. Extension of certified products
After the audit, company sometimes requests to any changes on their issued certificate. Common request is adding a new raw material/product to its halal certificate. Others might be the approval to use new raw materials on halal certified product. When the client asks to add a new raw material/product to its halal certificate, a new certificate will be printed out. This activity fall for different charge also.
3.9. Annex separation
Generally, one client would have one certificate and all halal certified products will be mentioned on annex page; however, other companies might differ. The request from their costumer ask to mention one product only in one annex. It means that if the costumers of HCC Kenya own around 10 Halal certified products, there will be around 10 pages of annex shall be made. The price of certification is affected by this request.
